Dispatch/filing

Collect internal & external post, register documents in the CAIS7 (Correspondence And Action Tracking In Sharepoint), dispatch documents in accordance with the established distribution matrix and file as required.

Formatting/Typing

Format/type various documents.

Write simple correspondences, internal memos or e-mails, in French and/or in English.

Registers

Update registers as required in accordance with relevant Project/Department procedures (letters, MOM, Queries, Travels...).

Meetings

Book meeting rooms, send invitations to all attendees and order coffee/lunch breaks.

Travel

Should arrange travel in accordance with the Travel Policy.

May progressively arrange visas applications in accordance with countries process requirements.

May progressively arrange travels and booking via our Travel Agency.

Quality Organisation

Participate to assistants meetings to improve quality in the day to day organisation.

Should progressively be able to help Project/Department Team with the BMS and Company policies, process and procedures.

Assistance & Support

Provide assistance to Project/Department team for administrative matters.

Take and transmit phone messages for the Project/Department Team in French and in English.

Software/Business Applications

Have a good knowledge and practice on software and relevant business applications.