To adopt and demonstrate an exemplary behaviour with regard to HSSE and to respect all HSSE requirements.
To ensure all assistance and secretarial activities for the Project Management team based inside Azerbaijan
To organise and follow up Project Management team agenda as requested
To type / register / manage outgoing correspondences or any paper work for Project Management team as requested
To manage and order necessary offices supplies
To organize or give assistance for the organization of meetings and associated logistics (internal meetings / meetings with Partners / Contractors or special events)
To receive / dispatch / register / manage information and correspondences
To be the point of contact internally and for outside callers to the Project team
To welcome and guide visitors
To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT and phone equipment...)
To maintain Project Directory, schedule of absence / presence / missions and any other directory as necessary
To organise travel arrangements for the Project team : organise missions, obtain visas, perform booking as necessary and treat in a timely manner expenses statements of travellers
To keep informed the Project Management team of matters related to the office building
To liaise with other secretaries for ensuring whole consistency of the organisation of their work
To report to Project Manager or Project Control Manager any area of concern

A Professional Experience of 10-15 years in similar position within Oil&Gas Companies
Level / Diploma: Secretarial / Administrative Assistant related diploma or equivalent
Good knowledge of Administration and secretarial techniques
Good knowledge of Office suite (mainly Word/Excel/PowerPoint)
Good Relationship / communication skills,
Organisation and methods
Languages: English mandatory, Azeri / Russian / French appreciated